Delegations

• The delegation(s) shall provide written notice of their request on or before 1500 hours on the Wednesday preceding the day of the regular meeting. The request shall contain an outline of the subject matter of the address and also include a list of person(s) who will be appearing before the Board and a copy of the materials to be presented;
  
  
• Upon receipt of the written notice requesting a delegation, the Administrative Assistant shall list the delegation(s) on the next appropriate meeting agenda at the discretion of the Chair;
  
  
• The Administrative Assistant shall confirm with the delegation(s) the time and place at which the delegation(s) will address the Board, and will also inform them of the provisions relating to delegations. 
  
  
• Delegations shall address the Board through one speaker, be restricted to presentations of ten (10) minutes and shall address their remarks to the stated business. Notwithstanding the foregoing, the time allotted for any delegation may be extended an additional five (5) minutes at the discretion of the Chair;
  
  
• Members shall not ask any questions until all delegations and the Chief/Chief’s designate have been heard, either in support of, or in opposition to, the specific matters on the agenda or before the Board;
  
  
• Upon completion of a presentation to the Board by a delegation, any discourse between Members of the Board and the delegation shall be limited to Members asking questions for clarification and obtaining additional, relevant information only. Members of the Board shall not enter into debate with the delegation respecting the presentation;