Reporting a Vulnerable Person
We offer this Vulnerable Person Registry for families and caregivers of vulnerable persons. The information provided is entered into a database that will be used by police and other emergency services during a crisis situation.
You can register a vulnerable person in two ways:
- Using the online form below.
- By attending the station in person.
In either case, you will be asked for information or identification to demonstrate your relationship to the vulnerable person. This is to ensure the integrity of the report.
In the event of an emergency, responding officers will have immediate access to this information, improving police understanding and response.
A Vulnerable Person is defined as a person who due to a medical, mental health, or physical condition may exhibit patterns of behaviour that may pose a danger to themself. This may include:
- A tendency to wander
- The inability to communicate
- Fascinations or attractions (water, construction sites etc.)
- Social responses (fear of strangers, aggression)
Examples include (but are not limited to) individuals with Alzheimer’s, Autism Spectrum Disorder or an acquired brain injury.
The following conditions must be met in order to add someone to the database.
- The Vulnerable Person must reside within the jurisdiction of the Peterborough Police. (The family or caregiver who registers the person need not reside within the jurisdiction)
- Confirmation of identity and authenticity of the person submitting the information
The following information in entered in the database:
- Date of birth
- Physical descriptors
- Contact information for family and caregivers
- Special needs
- Methods of approach
- Objects of attraction
- A photo of the persons face.
Please note that the photo must be in JPEG (.jpg) format.
Common questions about the Registry:
If I don’t live in Peterborough can I still use the registry?
To use the registry the vulnerable person must live in the jurisdiction of the Peterborough Police.
How soon will the information be available to police?
The registration form will be entered into a number of policing systems in order to capture all relevant information. It is intended that this process will be quick but it may take up to 24 hours to be fully processed. You will receive a confirmation with a “Report Number” for your future reference for updates, renewals, calls for service, etc.
Will I need to quote the Report Number if I call the police?
No, during high stress situations, there is no expectation that you remember the report number. However, you should indicate that the individual is listed on the vulnerable person registry.
Who has access to the Register?
Peterborough Police personnel who require this information in the performance of their duties will have access to the information. There are strict regulations with respect to accessing and disseminating information. There is a Police Information Portal (P.I.P.) that is shared by all police agencies. The consent of the individual involved, or their parent/guardian, is required before any information is shared among police agencies.
During an emergency situation, police may share this information with other emergency services such as fire or ambulance.
Can I update my profile more than every year if there are changes? How do I do that?
You may, however; only information that has a significant impact on policing response will be necessary. Examples include a change in address or emergency contact. You do not need to report a change in hair cut or colour, for example, as the police are familiar with the changes that can be made and are more likely to notice height, weight and eye colour. You can enter changes using the Supplemental Report form.
Will I be notified when the annual renewal is required?
The renewals are the sole responsibility of the family/caregiver. It is recommended that you renew the registration during the month of the registrant’s birthday.
How will this registry help if the person goes missing?
If the individual goes missing, information about his/her physical appearance, the most likely places where he/she would go to, as well as de-escalation techniques will be provided to every police officer in the area to look for the missing person.
The information collected in this form is personal information (including but not limited to name, contact information, physical and behavioural characteristics and traits) as defined by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O.1990, c M.56.
Purpose for Collection and Use:
The personal information is collected in accordance with the Police Service Act, R.S.O. 1990, c P.15, for the purpose of responding to incidents of missing persons, and to assist with the Peterborough Police Service’s (P.P.S.) interaction with the registrants where incidents may occur. Occasionally, the P.P.S. may refer to the personal information to better understand the registrant’s needs and how we can improve P.P.S. service in relation to the registrant.
The personal information collected may be disclosed to other law enforcement bodies for the purpose described above.
The retention, as well as any other use or disclosure, of this information will be dictated by the requirements under the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c M56
Questions about the collection, use or disclosure of the personal information may be directed to the Peterborough Police Service, 500 Water Street, Peterborough, Ontario, K9J 7Y4 (705) 876-1122