FOI & Report Requests

FOI & Report Requests

Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) individuals have the right to:

Request access to any record held by government institutions, including police services; and

Expect the protection of their personal information being held by those government institutions.

MFIPPA deals with the collection, use and disclosure of personal information. To access detailed information about exemptions and procedures relating to MFIPPA please visit the Information and Privacy Commissioner’s website 

To make a request for records held by the Peterborough Police Service, attend in person at the PPS Headquarters, 500 Water Street, Peterborough. Go to the General Inquiry counter on the third floor, Monday to Thursday between 8:30 am and 4:30 pm, or Friday between 8:30 am and 1:30 pm (except Statutory Holidays). A complete access/correction request form must be accompanied by the $5.00 legislated, non-waivable application fee, and the presentation of photo identification.

You may also mail your completed access/correction request form 081. FOI Access Correction Request to:

Peterborough Police Service
P.O. Box 2050
Peterborough, Ontario
K9J 7Y4
(Your mailed request must include a photocopy of your photo identification and the $5.00 legislated, non-waivable application fee.)

We will not accept requests via e-mail or through our website at this point in time.

All completed requests must be picked up in person by the requester from the front counter on the second floor of the PPS Headquarters, any time of the day or night. Photo identification will have to be produced at that time. You will be contacted when your package is ready to be picked up.

All third party information will be severed from the records unless those third parties provide consent to release such information. A third party is anyone other than the requester or someone involved in a professional capacity in the incident (i.e. EMS personnel, etc.) MFIPPA provides thirty days for the institution to respond to records requests, with additional time being given when third party consent has to be sought.

An amicable third party (i.e. Spouse, child 16 years of age or over, friend, etc.) may provide their consent to the release of their personal information by attending the PPS Headquarters with a completed consent form Third Party Consent Form  Third Party Consent Form and photo identification, either at the time the request is made, or shortly thereafter. This may save processing time of the request.

The most common types of records requested are:

  • Incident Reports
  • Witness Statements
  • Officer Notes
  • 911 Audio Files
  • The following are not available through the Freedom of Information Unit:
  • Criminal Record Checks
  • Confirmation Letters
  • Publicly Available Statistics

For requests pertaining to personal information, an additional fee may be charged for photocopying, at a rate of 20¢ per page. For requests pertaining to general information, additional fees may be charged for: photocopying, at a rate of 20 ¢ per page; search time, at a rate of $30 per hour; preparation time, at a rate of $30 per hour; for records provided on CD-ROMs, at a rate of $10 for each CD-ROM; and for developing a computer program or other method of producing a record from machine readable record, at a rate of $60 per hour. Any and all fees are subject to change.