FOI & Report Requests

COVID-19 Update (Posted September 14, 2020):

Effective Monday, September 14, 2020 the Peterborough Police Service records counter will re-open to the public by appointment only (No walk-ins permitted).

Further, The Freedom of Information Office (FOI) will continue to accept applications by regular mail.

If you would like to request an appointment to apply for an Access Request in-person at our public counter, you may send an email to foi@peterborough.ca or contact the Freedom of Information Office at (705) 876-1122 ext. 213.

Please be advised that Access Requests will be processed and mailed out within 30 days of receipt, subject to additional time if third party information is requested.

We will not accept requests via e-mail or through our website at this point in time.

 

FOI & Report Requests

The Municipal Freedom of Information and Protection of Privacy Act deals with the collection, use and disclosure of personal information. Pursuant to the Act, individuals have the right to:

Request access to any record held by government institutions, including police services; and

Expect the protection of their personal information being held by those government institutions.

To make a request for records held by the Peterborough Police Service, mail your completed access/correction request form:

081. FOI Access Request Word Document

081. FOI Access Request PDF

to:

Peterborough Police Service

Attn: FOI Analyst
P.O. Box 2050
Peterborough, Ontario
K9J 7Y4
PLEASE NOTE: Your mailed request must include a $5.00 application fee made payable to the Peterborough Police Service.

If your request is for access to personal information, you must include a photocopy of your valid photo identification.

Identification is not required for general requests that do not involve personal information.

We will not accept requests through our website at this point in time.

All completed requests will be mailed to the requester until further notice.

All third party information will be severed from the records unless those third parties provide consent to release such information. A third party is anyone other than the requester or someone involved in a professional capacity in the incident. The Act provides thirty days for the institution to respond to records requests, with additional time being given when third party consent has to be sought. An amicable third party may provide their consent to the release of their personal information by submitting a completed Third Party Consent Form and valid photo identification, either at the time the request is made, or shortly thereafter. This may save processing time of the request.

The most common types of records requested are:

  • Incident Reports
  • Witness statements
  • Officer notes
  • 9-1-1 audio files

The following are not available through the Freedom of Information Unit:

  • Criminal record checks
  • Confirmation letters
  • Publicly available statistics

Fees

A $5.00 application fee is required for all requests; this fee cannot be waived.

Access to personal information about the individual making the request for access:

  • For photocopies and computer printouts, 20 cents per page.
  • For records provided on CD-ROMs, $10 for each CD-ROM.
  • For developing a computer program or other method of producing the personal information requested from machine readable record, $15 for each 15 minutes spent by any person.
  • The costs, including computer costs, that the institution incurs in locating, retrieving, processing and copying the personal information requested if those costs are specified in an invoice that the institution has received.

Access to general records held by the institution:

  • For photocopies and computer printouts, 20 cents per page.
  • For records provided on CD-ROMs, $10 for each CD-ROM.
  • For manually searching a record, $7.50 for each 15 minutes spent by any person.
  • For preparing a record for disclosure, including severing a part of the record, $7.50 for each 15 minutes spent by any person.
  • For developing a computer program or other method of producing a record from machine readable record, $15 for each 15 minutes spent by any person.
  • The costs, including computer costs, that the institution incurs in locating, retrieving, processing and copying the record if those costs are specified in an invoice that the institution has received.

PLEASE NOTE: Requesters are required to pay a 50% deposit when fees for processing the request are over $100.

For any additional questions, please contact the Freedom of Information Office:

Resources

Municipal Freedom of Information and Protection of Privacy Act:

https://www.ontario.ca/laws/statute/90m56

Office of the Information and Privacy Commissioner of Ontario:

https://www.ipc.on.ca/

Ministry of Government and Consumer Services FOI Manual:

https://www.ontario.ca/document/freedom-information-and-protection-privacy-manual